Over 100 Years of Expertise
Free 3D Renders
Cost Effective Turn-Key Solution
Support your employees and your organisation’s goals with stylish & functional meeting
room fitouts
Is your meeting space truly reflecting your business’s professionalism and efficiency… or holding you back?
Outdated, cramped, or uninspiring meeting rooms can leave a poor impression on clients and reduce employee productivity. Whether you’re struggling with limited space or simply want to upgrade your existing meeting areas, an effective meeting room fitout in Melbourne is crucial.
At PGDC Commercial Builds, we specialise in fitouts tailored to your needs and budget. Our team transforms ordinary spaces into functional, stylish, and technologically equipped meeting environments designed to impress and inspire.
The PGDC Advantage:
- Over 100+ Years of Combined Expertise
- Free 3D Renders to See the Full Potential Of Your Space
- 100% Obligation-Free Quote (Put Our Value to The Test)
- Cost-Effective Turnkey Solutions For All Working Spaces and Industries
With years of experience in commercial fitouts across Melbourne, our expert team ensures that every detail is meticulously planned and executed.
From design consultation to final installation, we manage the entire process, ensuring your project is delivered on time and within budget. Let us help you create a meeting space that fosters collaboration, creativity, and success.
Ready to transform your space? Reach out on (03) 9822 0645 or claim your fast and FREE quote online now.
Signs it’s time for a new meeting room setup
If your current meeting spaces are outdated, lack functionality, or don’t align with the professional image of your Melbourne business, it may be time for a meeting room fitout.
Signs that you need an upgrade include:
✗ Limited Space: Are your meeting rooms too small for the number of attendees, leading to cramped and uncomfortable sessions?
✗ Outdated Technology: Struggling with outdated audiovisual equipment, poor acoustics, or unreliable internet connections during important presentations?
✗ Uninspiring Design: Does your meeting space feel bland or uninspiring, making it difficult for team members to focus and collaborate?
✗ Poor Layout: Are tables, chairs, and other furniture arranged in ways that limit collaboration or feel impractical?
If any of these frustrations feel familiar, you may benefit from a more efficient working space, board room, huddle room or meeting room to enhance productivity, communication, and your overall image.
How much does a meeting room fitout cost in Melbourne?
Design and installation costs in Melbourne can vary depending on several factors, such as the size of the room, the level of customisation, materials used, and the inclusion of technology upgrades.
Here’s a breakdown of typical pricing ranges for meeting room fitouts:
| Project Component | Pricing Range |
| Basic Fitout (small room, minimal upgrades) | $1,000 – $5,000 |
| Standard (mid-size room, basic technology, furniture) | $5,000 – $15,000 |
| High-End Fitout (large room, premium finishes, custom furniture) | $15,000 – $30,000 |
| Technology Upgrades (AV, sound systems, smart boards) | $5,000 – $10,000 |
| Custom Lighting and Design Elements | $3,000 – $8,000 |
PLEASE NOTE: These estimates are for typical meeting rooms in Melbourne and can vary based on the complexity and specific requirements of your project.
To get a more accurate quote tailored to your needs, it’s best to contact a member of our team today for a personalised consultation.
How long do meeting room fitouts take in Melbourne?
The duration of a meeting room fitout depends on several factors, including the size of the room, the complexity of the design, and any custom features or technology integrations.
Generally, the timeline for a meeting room fitout in Melbourne can range as follows:
Basic Fitout: 1-2 weeks
A straightforward update with minimal changes to layout and design, typically involving minor furniture upgrades and basic installations.
Standard Fitout: 3-6 weeks
This includes moderate changes to the room’s layout, installation of new furniture, and integration of essential technology (such as audiovisual equipment).
Complex or Custom Projects: 6-10 weeks or more
Larger rooms or spaces with high-end finishes, custom-built furniture, advanced technology systems, and detailed design elements can extend the timeline.
To get a more accurate timeframe for your specific project, contact PGDC Commercial Builds and let us help plan your project from start to finish.
How can I choose the best fitout team for my
Melbourne workspace?
Choosing the right provider for your meeting room fitout in Melbourne is crucial to ensuring a functional, aesthetically pleasing, and efficient space. Here are some key factors to look for when selecting a professional provider:
- Experience and Portfolio: Look for a company with a proven track record in delivering high-quality fitouts, particularly in the commercial sector. A strong portfolio showcasing diverse and successful projects is a great indicator of expertise.
- Customisation Options: Your meeting room should be tailored to your specific business needs. The best providers will offer bespoke solutions that reflect your brand, workflow, and design preferences rather than a one-size-fits-all approach.
- Technology Integration: In today’s business environment, technology is key to a successful meeting space. Ensure your provider is experienced in integrating audiovisual systems, video conferencing setups, and smart room features seamlessly into the design.
- Attention to Detail: Professionalism is evident in the small details—high-quality materials, flawless finishes, and efficient layouts. Check reviews and testimonials to ensure your provider has a reputation for delivering a polished result.
- Clear Communication and Timelines: A reputable provider should offer transparent communication, providing clear quotes, timelines, and updates throughout the process. This ensures your project stays on schedule and within budget.
Ready to transform your workspace? Reach out on (03) 9822 0645 or claim your fast and FREE quote online now.
Frequently Asked Questions About Meeting Room
Fitouts in Melbourne
Designing a functional and compliant meeting room in Melbourne involves several key considerations:
Space Allocation: Ensure sufficient space per person to maintain comfort and comply with regulations. An 8-person meeting room typically requires 15 m2, a 12-person conference room about 25 m2, and an 18-person conference room approximately 32 m2.
Layout and Accessibility: Design the room to facilitate easy movement and accessibility.
- Allocating 1 meter per person around the table perimeter.
- Providing 1.5 meters clearance behind chairs for movement.
- Ensuring the furthest viewer is no more than 2.5 times the screen width away from the display.
Compliance with Local Guidelines: Adhere to local regulations and guidelines to ensure safety and functionality. In Victoria, the “Officewise: Office layout and design” guide by WorkSafe Victoria offers comprehensive information on office designs, including floor space, workstation design, and furniture requirements.
Lighting and Acoustics: Incorporate adequate lighting and soundproofing to create a conducive meeting environment. Proper lighting reduces eye strain, while good acoustics ensure clear communication during meetings.
Define the Purpose and Capacity: Determine the primary use of the meeting room—whether for small team meetings, large conferences, or client presentations—and establish the maximum number of occupants. This will influence the room’s size, layout, and equipment needs.
Space Allocation: Allocate sufficient space per person to maintain comfort and comply with regulations. For example, a 4-person meeting room should be at least 9 square meters.
Layout and Furniture: Choose a layout that aligns with the room’s purpose:
- Boardroom Style: Ideal for formal discussions, featuring a central table surrounded by chairs.
- Theatre Style: Suitable for presentations, with rows of seats facing the front.
- U-Shape or Cabaret Style: Encourages interaction and collaboration among participants.
Technology Integration: Equip the room with essential audiovisual tools:
- Display Systems: High-resolution screens or projectors for clear visuals.
- Audio Equipment: Quality microphones and speakers to ensure clear communication.
- Video Conferencing Tools: Cameras and software compatible with common platforms to facilitate remote participation.
Lighting and Acoustics: Implement adjustable lighting solutions to accommodate various meeting activities, minimising glare on screens. Incorporate acoustic treatments, such as sound-absorbing panels and proper insulation, to reduce noise disturbances and enhance speech clarity.
Accessibility and Compliance: Design the space to be accessible to all individuals, including those with disabilities, by adhering to local building codes and accessibility standards. This includes appropriate door widths, ramp access, and accessible technology interfaces.
Location and Accessibility: Position the meeting room in a convenient area within the building, considering proximity to workspaces and ease of access for all attendees. Ensure the location is accessible via public transportation and has adequate parking facilities, if necessary.
Amenities and Support Services: Provide essential amenities such as Wi-Fi connectivity, climate control, and nearby restrooms. Consider additional services like on-site technical support or catering options to enhance the meeting experience.
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The PGDC Process
Initial Consultation
Meet our team of specialists. We’ll take the time to understand your needs and map out the perfect path to achieve your goals.
Design Consultation
Our elite designers work with you to create a cutting-edge blueprint that blends sleek design and practicality, complete with complimentary 3D renders of your project.
Project Management
We expertly manage all stakeholder coordination, precise document creation, and engineer collaboration for flawless execution. Sit back (and save time) while we handle all local regulations and permits.
Project Construction
It’s go time! Our experienced fitout team will get to work on your ideal space, offering a personalised reporting dashboard so you can track every aspect of your project.
Final Inspections & Handover
With comprehensive audits and close collaboration, we ensure your new space meets and exceeds your expectations. Whatever your goals, it’s time for you to start the next exciting phase of growth with a space tailor-made for you.
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Why Choose Us
Faster Builds with Expert Planning
Our Project Managers use their experience to cut construction times by coordinating trades effectively
Complimentary 3D Visualisation
Receive detailed 3D renders of your project at no extra cost with every complete set of construction drawings
Highly
Experienced
Over 100+ years of combined experience goes into every project so you can rest easy knowing your project is in capable hands
Turn-Key Solutions
Enjoy efficient, cost-effective and timely results with a team streamlined to deliver design and builds from initial concepts through to final touches
Peace of Mind Warranties
Enjoy a 12-month workmanship warranty, a 6-year guarantee on structural projects, and full adherence to all product warranties
Premium Materials Guarantee
We exclusively select top-tier materials, ensuring all products are CSIRO-approved and all installations meet Australian Standards
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